Academic and Progress Probation and Disqualification Policies

Santa Monica College is committed to providing a broad range of academic courses, student services, and specialized programs to help students succeed and meet their goals. Students are expected to take responsibility for meeting the SMC Student Success Standards of “Academic Achievement” and “Timely Progress.”

Academic Achievement is defined as maintaining a cumulative grade point average of C (2.0) or better in all classes taken at Santa Monica College. The cumulative SMC GPA does NOT include grades earned at other colleges or universities. However, students should note that grades earned at other institutions WILL be used in calculating their grade point average for the purpose of graduation.

Timely Progress is defined as not exceeding the allowed percentage of I (Incomplete), W (Withdrawal), and NP (No Pass; formerly NC-No Credit) notations within the specified amount of enrolled units. A student who meets the standards of timely progress has enrolled in at least 12 cumulative units and received less than 50% of I, W, or NP notations.

Failure to meet the Student Success Standards can lead to academic probation, progress probation, academic disqualification, or progress disqualification. Please note: Per AR 4111.8 (Enrollment Priorities), students will be subject to lower enrollment priority after two consecutive semesters of probationary, disqualified, or readmitted status. Students will lose eligibility for the California College Promise Grant (CCPG) after two consecutive semesters of academic and/ or progress probationary status (students in the Guardian Scholars Program and other foster youth are exempted).

Students on academic or progress probation should meet with a counselor as soon as possible to review the circumstances that led to probation, and to develop a student success plan, including a comprehensive student education plan.

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Academic Probation

To remain in good academic standing at Santa Monica College, students must maintain a C (2.0) or better cumulative grade point average. Students will be placed on academic probation if they:

Fall below a C (2.0) cumulative grade point average in 12 or more SMC cumulative units attempted; or
Transfer to SMC while on disqualification status at another college or university; or
Are readmitted after disqualification from SMC.

Students on academic probation are limited to enrolling in a maximum of nine (9) units in a spring or fall semester and five (5) units in a winter or summer session. Students who have been readmitted under probationary status after disqualification from SMC, or who have transferred to SMC after disqualification from another institution, are limited to a maximum of six (6) units in a spring or fall semester and five (5) units in a winter or summer session.

Students will remain on academic probation until they raise their cumulative SMC grade point average to a 2.0 or better, or are disqualified from attending SMC due to unsatisfactory academic performance.

As a preventive measure, students are urged to review the Attendance Policies section. Failure to properly withdraw from classes causes many students to be placed on academic and/or progress probation—situations that can be avoided by timely and appropriate withdrawal. It is the student’s responsibility to withdraw from a course. Informing the instructor is NOT sufficient. Failure to withdraw from a course can lead to receiving a grade of F (0.0).

F-1 VISA STUDENTS PLEASE NOTE: Federal law requires students with an F-1 visa to complete 12 units during each fall and spring semester, regardless of academic status. If there is ANY possibility that a student may be placed on academic probation or disqualified from attending SMC due to poor academic performance, the student should IMMEDIATELY arrange to discuss the situation with a counselor from the International Education Center.

STUDENT ATHLETES IN SEASON OF COMPETITION (Spring/ Fall) PLEASE NOTE: To compete in a given sport at SMC, a student must be enrolled in and actively attending 12 units (a maximum of 3 of those units can be for KIN PE courses) during the season of competition, regardless of academic status. If there is ANY possibility that a student may be placed on academic probation or disqualified from attending SMC due to poor academic performance, a student should IMMEDIATELY arrange to discuss the situation with an athletic counselor by calling 310-434-8017.

Progress Probation

To remain in good standing at Santa Monica College, students must not exceed the allowed percentage of I (Incomplete), W (Withdrawal), and NP (No Pass; formerly NC-No Credit) notations within the specified number of enrolled units.

A student enrolled in at least twelve (12) semester units will be placed on progress probation if the percentage of units in which the student receives a notation of W (Withdrawal), I (Incomplete), or NP (No Pass) reaches or exceeds 50% of units enrolled.

Students on progress probation are limited to enrolling in a maximum of nine (9) semester units in a spring or fall semester and five (5) semester units in a winter or summer session.

Students will remain on progress probation until they increase their number of completed units to meet the required percentage of their enrolled units, or until they are disqualified from attending SMC due to their continuing unsatisfactory progress.

F-1 VISA STUDENTS PLEASE NOTE: Federal law requires students with an F-1 visa to complete 12 units during each fall and spring semester, regardless of academic status. If there is ANY possibility that a student may be placed on progress probation or disqualified from attending SMC due to unsatisfactory progress, the student should IMMEDIATELY arrange to discuss the situation with a counselor from the International Education Center.

STUDENT ATHLETES IN SEASON OF COMPETITION (Spring/ Fall) PLEASE NOTE: To compete in a given sport at SMC, a student must be enrolled in and actively attending 12 units (a maximum of 3 of those units can be for KIN PE courses) during the season of competition, regardless of academic status. If there is ANY possibility that a student may be placed on progress probation or disqualified from attending SMC due to unsatisfactory progress, the student should IMMEDIATELY make arrangements to discuss the situation with an athletic counselor by calling 310-434-8017.

California College Promise Grant (CCPG) Satisfactory Academic Progress Requirement

The State of California requires California College Promise Grant (CCPG) recipients to meet certain minimum academic standards. Please note:

To remain CCPG eligible, students must maintain at least a 2.0 GPA and a course completion rate of at least 50%.
Students who fail to meet the GPA and/or completion rate standards will be placed on CCPG Probation.
Students on CCPG Probation have one major term (fall or spring semester) to raise their GPA and/or completion rate.
Students who fail to raise their GPA and/or completion rate up to the minimum standards may become ineligible for a CCPG for the next fall or spring semester unless they (a) have already enrolled in the next fall or spring semester; or (b) have not yet completed 12 units.

More information about the California College Promise Grant (CCPG) Satisfactory Academic Progress Requirement, including how to appeal the loss of CCPG eligibility, is on the SMC Financial Aid webpage.

Academic Disqualification

Academic disqualification will result if a student who begins the fall or spring semester on academic probation fails to achieve a cumulative GPA of 2.0 or higher by the end of the semester. However, any student on academic probation whose most recent semester GPA equals or exceeds a 2.0 GPA will not be disqualified, but continue on academic probation. Students on “readmitted disqualified” status will be initially limited to a maximum of six (6) units when pre-enrolling for the next fall or spring semester, and a maximum of three (3) units when pre-enrolling for the next winter or summer session. A student who becomes disqualified after pre-enrolling for the subsequent semester will be administratively dropped from all registered courses if the student is not reinstated by a counselor.

For further information, please see an SMC counselor.

Progress Disqualification

Students who have been placed on progress probation at the end of a fall or spring semester will be disqualified from Santa Monica College at the end of the subsequent semester when the cumulative percentage of units in which a student receives a notation of W (Withdrawal), I (Incomplete), or NP (No Pass; formerly NC-No Credit) reaches or exceeds 50% of units enrolled.

A student who becomes disqualified after pre-enrolling for the subsequent semester will be administratively dropped from all registered courses if the student is not reinstated by a counselor.

Any student on progress probation, however, whose most recent semester work does not exceed the allowed percentage of W, I, or NP notations will not be disqualified, but continue on progress probation. Students on “readmitted disqualified” status will be initially limited to a maximum of six (6) units when pre-enrolling for the next fall or spring semester, and a maximum of three (3) units when preenrolling for the next winter or summer session. A student who becomes disqualified after pre-enrolling for the subsequent semester will be administratively dropped from all registered courses if the student is not reinstated by a counselor.

Students should go to smc.edu/DQProbationPolicies or see a counselor for more information.

Reinstatement of Disqualified Students

Students who have been disqualified (dismissed) from Santa Monica College due to poor academic performance and/or unsatisfactory progress, and who have been away from SMC for one semester or less, must complete and submit a ‘Disqualified Student Petition for Reinstatement to Probationary Status.’ Students who petition for reinstatement to SMC may or may not be allowed to return, depending on reinstatement guidelines. To complete the reinstatement petition, students must log in to Corsair Connect at smc.edu/cc, then go to ‘SMC Quick Links,’ click on ‘DQ Student Petition,’ and follow the instructions. Once the petition is successfully submitted, a confirmation message will appear, and the petition will be saved in the Corsair Connect account. To have a reinstatement petition reviewed and processed, a student MUST consult a counselor. The counselor will determine whether reinstatement is possible, what conditions the student must meet in order to enroll at SMC, and how many units the student may enroll in, up to a maximum of 6 units per academic term.

If a student is denied reinstatement, the counselor may require the student to successfully complete a specific number of units at another college or university, with a specific minimum GPA, before being allowed reinstatement to SMC. Other policies regarding reinstatement at SMC include:

After a 1st disqualification, if a student is allowed to reinstate, the counselor will specify a maximum number of units the student can enroll in, up to a maximum of six (6) units for a fall or spring semester, and up to a maximum of three (3) units for a winter or summer session;
After a 2nd disqualification, a student must wait for one semester and possibly one intersession before requesting to be reinstated; and
After a 3rd disqualification, and each disqualification after that, a student must wait for one year before requesting to be reinstated.

Please see smc.edu/DQProbationPolicies for information on other requirements for disqualified students seeking reinstatement to SMC.

Admission/ Readmission of Students Disqualified for Academic or Progress Reasons

A disqualified student who wishes to be readmitted after being away from Santa Monica for two consecutive semesters (one year) or longer or who is attending SMC for the first time after being disqualified from another institution is required to file BOTH an SMC Admission Application AND a ‘Disqualified Student Petition for Reinstatement.’ The student must take the following steps IN THE ORDER PRESENTED.

The student must file an application for admission to SMC by going to smc.edu/apply and clicking on the ‘Returning Students’ section, and then on “Petition for Reinstatement.”
After submitting the application, the student will receive an email that provides an SMC Student ID number, which will be used to log in to Corsair Connect. Returning students will have their previous SMC ID number reactivated in the system.
The student must log in to Corsair Connect, look under ‘SMC Quick Links’ for the ‘DQ Student Petition’ link, click on that link, and complete and submit the petition.
Once the completed DQ Petition is submitted, a message will appear with further instructions for the student to follow. The Readmission Committee will determine whether reinstatement is possible and what conditions the student must meet in order to enroll at SMC, and will email its decision, along with any further instructions, to the student’s SMC email address.
IMPORTANT: Students who were disqualified from another college should email a legible copy of their unofficial transcripts to readmit_committee@smc.edu and include their full name and SMC ID number. PLEASE NOTE: The reinstatement process will NOT continue OR be complete until all transcripts are received. After a student’s transcripts are received, an SMC counselor will review the petition and email the decision — along with any further instructions — to the student’s SMC email address. Once readmitted to SMC, the student MUST arrange for an official copy of all transcripts to be sent directly by the previous college(s) to Santa Monica College, ATTN: Admissions, 1900 Pico Blvd., Santa Monica, CA 90405-1628. When the transcripts are received, an SMC counselor will review the student’s DQ Petition and email a response to the student’s SMC email address.